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URGENT: Financial & Administrative Assistant (QuickBooks experience and AR experience is required)

Other Jobs To Apply

URGENT: Financial & Administrative Assistant (QuickBooks experience and AR experience is required)

Application Deadline: 13 December 2025

Department: Operations

Employment Type: Full Time

Location: Toronto


Description

  • Manage accounts receivable: record transactions, prepare invoices, post payments, and follow up on outstanding balances.
  • Manage accounts payable: enter bills, schedule payments, and ensure vendor invoices are processed accurately and on time.
  • Perform reconciliations of bank accounts, credit cards, and other financial transactions.
  • Handle multiple payment types (batch deposits, wire transfers, ACH, cash, etc.) and ensure accurate entry into QuickBooks.
  • Prepare financial reports and summaries for leadership review.
  • Assist with monthly close tasks, journal entries, and expense reconciliation.
  • Organize digital and financial records, ensuring data accuracy and compliance.
  • Monitor emails and respond or escalate financial queries in a timely manner.
  • Support the leadership team with project-related administrative tasks, reporting, and documentation.
  • Liaise with office staff, clients, and field teams to ensure smooth communication and accurate information flow.

Hard Requirements:

  • 2+ years of hands-on experience in bookkeeping, accounting, or financial administration (experience in service-based or construction-related businesses preferred).
  • Proficiency in QuickBooks Online is required.
  • Strong knowledge of accounts receivable/payable workflows and reconciliation practices.
  • Experience handling client/vendor communication regarding billing and payments.
  • Proficiency in Google Workspace (Sheets, Docs, Gmail); comfortable with additional platforms like Service CEO, NetSuite, or similar.
  • Strong attention to detail, accuracy, and ability to meet deadlines under pressure.
  • Excellent written and verbal English communication skills.
  • Ability to work independently and proactively in a remote environment.

Schedule:

  • 40 hours per week
  • Monday to Friday
  • 9AM - 6PM US Eastern Standard Time Zone

Offer and Benefits:

PH BASED CANDIDATES
  • OFFER:
    • $5USD/hour for the first 4 weeks
    • $6USD/hour after the first 8 weeks
    • $7USD/hour after the first 12 weeks
  • HMO coverage after 1 year of employment.
JA BASED CANDIDATES
  • OFFER:
    • $6USD/hour for the first 4 weeks
    • $7USD/hour after the first 8 weeks
    • $8USD/hour after the first 12 weeks
  • HMO coverage after 1 year of employment.

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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

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5. HOW DO YOU PROCESS INFORMATION?

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